Open journal hosting

The Library recognises the importance of providing services to support scholarly communication and to increase the visibility of academic research. We therefore offer a journal hosting service using Open Journal Systems (OJS) to increase access to journals produced by the uOttawa community and to encourage the creation of new ones.

The Library provides server space for hosting and archiving of the journal, training documentation and troubleshooting help with the OJS software, as well as advice on dissemination and exposure. The journal manager and editorial staff are responsible for journal management, administration, and content.

To discuss setting up a new online journal or moving an existing journal to our platform, please contact the Scholarly Communication Librarian.

OJS help and documentation

The Library uses Open Journal Systems (OJS), an open source software platform developed by the Public Knowledge Project which is now in use by over 7,500 journals worldwide. OJS is designed to manage articles through author submission, peer review, editing and publication. This online submission and tracking workflow simplifies the administrative aspects of the journal editorial process, allowing designated users to view the status of their article at any given time.

The following documentation is linked here from the Open Journal Systems site. Please visit the site for additional documentation: http://pkp.sfu.ca/ojs

PKP School

This site, created by Open Journal Systems staff, explains site functionality for all user types, including editor, reviewer, author, and journal manager. Helpful videos guide the viewer to understand how to accomplish particular tasks in the system.

PKP Community Forum

The PKP Community Forum is the central online space for the PKP community -- to ask questions, answer the questions of your peers, showcase your accomplishments, discuss local projects, and meet others with similar interests.

OJS User Guide

This is the definitive guide for using OJS. It outlines the functions of the different types of users with step by step illustrations.

OJS Documentation Wiki

These pages are partly developer created, and partly user contributed. Detailed instructions can be found here.

Maximizing exposure of your scholarly journal

This is a list of suggestions for maximizing the online exposure of your journal. Please note that some of these options are limited to journals that meet specified criteria. These criteria will be noted in this list where possible.

Register your journal with Google Scholar

Google Scholar has a specially recognized category for OJS journals. Search Google Scholar to see if your journal appears. If it is not visible, register your journal here: http://www.google.com/support/scholar/bin/request.py

Include your journal in the University of Ottawa Library catalogue

Upon publication of your first issue, the Library will catalogue your journal. The Library regularly sends our catalogue records to WorldCat, thereby giving your journal exposure in the world’s largest library catalogue. Other libraries around the world can then choose to download the record for your journal and add it to their own catalogues.

Register with the Directory of Open Access Journals (DOAJ)

“The aim of the Directory of Open Access Journals is to increase the visibility and ease of use of open access scientific and scholarly journals thereby promoting their increased usage and impact. The Directory aims to be comprehensive and cover all open access scientific and scholarly journals that use a quality control system to guarantee the content. In short a one stop shop for users to Open Access Journals.”

An added benefit is that the DOAJ makes it possible for libraries to easily add updates of DOAJ content to their respective catalogues.

Criteria and application found here: http://doaj.org/publishers

Register your journal with Ulrich’s

Ulrichsweb.com is the authoritative source of bibliographic and publisher information on more than 300,000 periodicals of all types — academic and scholarly journals, Open Access publications, peer-reviewed titles, popular magazines, newspapers, newsletters, and more from around the world. It is the most comprehensive source of print and electronic serials data available.

Titles in the Directory of Open Access Journals (DOAJ) are automatically included.

To include your Journal you’ll need to contact them by email. Their contact information is found in their FAQs : http://www.ulrichsweb.com/ulrichsweb/faqs.asp

Submit your journal to relevant abstracting and indexing services

Look up other related journals in your field to see where they are abstracted/indexed. Ulrich’s Web collects this information.

You may also want to contact your subject librarian for abstracting and indexing suggestions.

Abstracts and indexes tend to look for a minimum number of published issues with a demonstrated quality of scholarship and established frequency of publication. Fit with respect to the subject area of the content and the subject area of the abstracting/indexing service may also be examined.

Announce new issues and calls for papers on subject-specific and association listservs

Your colleagues and subject librarian may be able to help you identify subject-specific listservs.

Local Loading and Indexing by Scholars Portal

Scholars Portal currently houses 8,400 journals totaling over 17 million articles; 800,000 articles are added annually. In 2009, Ontario faculty and students downloaded 4.9 million articles and conducted approximately 2.5 million searches.

Encourage your readers to “register with your journal as readers”

If your readers register with your journal, they will automatically be able to receive emails that notify them about new content and announcements such as calls for papers.

This also forms the basis of an informal mailing list, as OJS allows you to easily select groups of users and send them emails.

Granting agencies may find the number of registered readers a figure of interest, as this statistic may help to show demonstrated interest in your journal.

Resources for journal editors

Content on this page adapted with permission from York University Libraries.

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